Constitution
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Kentucky Association for Institutional Research
Constitution
The name of this organization shall be the Kentucky
Association for Institutional Research.
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The purpose of the Association shall be to advance research
and knowledge leading to greater understanding, planning and operation of
institutions of postsecondary education throughout the state of Kentucky.
The Association will seek to fulfill its purpose by meeting the following
goals:
1. to provide for the continued professional development of individuals
engaged in institutional research.
2. to promote training and professional development of those involved in the
organization; and
3. to assist with the dissemination of information about institutional
research.
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Section 1. Membership in the Association shall be
open to, but not limited to, any person actively engaged in institutional
research or who has a professional interest in activities related to
institutional research.
Section 2. Membership shall include all individuals
who formally register for the annual meeting. Persons not attending the
annual meeting may initiate or maintain membership by submitting an
application with dues paid to the Secretary/Treasurer. There shall be no
membership discrimination based upon age, race, sex, religious beliefs, or
ethnic or national origin.
Section 3. The membership year shall extend from the
beginning of the Annual meeting through to the beginning of the next Annual
meeting.
Section 4. The membership fee shall be determined by
the Executive Board of the Association.
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Section 1. The officers of the Association shall be a
President, Vice-President, and Secretary/Treasurer.
Section 2. The governing body of the Association
shall be the officers of the Association and the immediate past president,
and shall be referred to as the Executive Board.
Section 3. The Executive Board shall have authority
to make policies for the Association which are consistent with the
Constitution and By-laws.
Section 4. Duties of Officers:
A. The President shall:
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Act as spokesperson for the Association.
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Preside at all business sessions of the organization's
meeting.
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Call meetings of the Executive Board.
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Perform any duties necessary to assist the Association
in achieving its purpose.
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Appoint members to appropriate Committees, including
appointment of someone to coordinate the annual KAIR meeting.
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In consultation with the Executive Board, set a date
each year for the annual meeting of KAIR.
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Term of office shall be one year.
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Serve one year on the Executive Board as immediate past
president.
B. The Vice-President shall:
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Serve as Chairperson of the nominating committee to
select candidates for officer positions (exceptions would be if the
Vice-President becomes President, see section 5. In that case, a chair
of the nominating committee will be appointed.)
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Perform duties assigned by the President.
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Perform the duties of the President in his/her absence
or disability.
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Succeed to the office of the President at the end of the
President's term.
C. The Secretary/Treasurer shall:
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Record the minutes of the business session of the annual
meeting and meetings of the Executive Board.
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Print and distribute notices and resolutions adopted at
the annual meeting.
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Disseminate information about the Association to the
membership.
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Collect and maintain dues.
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Prepare a financial statement and submit it at the
annual meeting.
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Term shall be two years.
Section 5. Unless otherwise provided for in the
Constitution, the Executive Board shall have the authority to fill a vacancy
by appointing an Association member to fill an unexpired term. A person
appointed to finish the term of Vice President must run for election to
become President. If the elected President resigns, the Vice President
completes the year as President and is also the President the following
year. In all other situations, the person appointed to an unexpired term
shall be eligible to succeed him/herself and to serve a full elective term
as provided in the Constitution.
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Section 1 The officers of the Association shall be
elected annually by the membership of the Association. The elected officers
shall serve from the end of the annual meeting through the next annual
meeting. Officers must be dues paying members of the Association.
Section 2 A President is not eligible to succeed
himself/herself in that office.
Section 3 Nominations: The President of the
Association shall appoint a nominating committee, chaired by the Vice
President, to prepare a slate of candidates for officers.
Section 4 Elections: All officers shall be elected at
the business session of the annual meeting by a majority vote of those
members present and voting. If there is more than one nomination for each
office, the voting shall be by written ballot.
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Section 1 On the recommendation of the Executive
Board or by majority vote of the members during the business session of the
annual meeting, this Constitution and By-laws may be amended by a majority
of the respondents to a mail ballot of the Association membership. Written
notice of any proposed amendment to the Constitution shall be send to all
current members of the Association at least 30 days prior to the mailing of
the ballots.
Section 2 This Constitution shall become effective
upon ratification by the members, herein defined, who attend the business
session of the annual meeting when this Constitution is presented, and who
make dues payment for the current year membership.
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